Administrative Office Assistant GIZ Syria Country Office

Assignment period: 01.08.2026 - 31.07.2027

Location: Damascus

Type of contract: National contract based on Syrian labour law

Type of employment: Fulltime

Job description

GIZ has been operating in Syria since 1976. It has thus established valuable contacts in civil society and garnered experience that is now crucial for supporting the country. From 2013 onwards, it worked without government involvement with the assistance of local non-governmental organisations. Despite the difficult conditions, GIZ has consistently contributed to improving people’s living conditions.

In view of the developments since December 2024, which have led Syria into a decisive phase of transformation, GIZ plans to reopen its Country Office in Damascus in 2026. It is currently implementing projects on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and the Federal Foreign Office (FFO), with co-financing from the European Union and other donors. From 2026, the portfolio is planned to be expanded by several new projects.

Your tasks

• Providing comprehensive high-quality support on all aspects of the office coordination according to GIZ rules and regulations

• Ensuring smooth operation of daily office functions and providing administrative support to the office and project teams

• Administering office supplies, stationery, inventory and preparing purchase requests when needed

• Supporting maintenance of office equipment and arranging repairs when necessary

• Ensuring all project and newly hired GIZ Syria staff are fully equipped with the necessary IT equipment

• Receiving visitors and ensuring a professional office environment

• Coordinating equipment and organizing rooms for meetings

• Assisting in scheduling meetings, preparing agendas and taking minutes when requested

• Assisting in organizing events, workshops, interviews and internal meetings

• Assisting the finance/admin team with procurement, contracting, and finance processes, and facilitating project logistics, communication, documentation, and coordination

• Maintaining the petty cash box in accordance with GIZ rules and preparing monthly cash

• Preparing and checking vouchers (cash and bank), ensuring completeness, correctness and compliance with GIZ regulations

• Processing payments after receiving the complete and approved supporting documents, posting/recording vouchers and transactions in the system

• Ensuring efficient communication, particularly with the office team and wider programme and support staff, proper documentation, logistical coordination, and adherence to GIZ rules and procedures

• Providing translation and interpretation support for non-technical documents and meetings when required

• Supporting compliance with GIZ financial and administrative regulations, organizing and maintaining a proper filing system according to the rules and regulations

• Providing staff with updated information on relevant administrative procedures and guidelines and assisting in maintaining internal administrative processes

• Where appropriate and reasonable, performing additional tasks upon request of the management

Your profile (required qualifications, competencies and experience)

• Bachelor’s degree in business administration, communications, office administration, marketing, public administration, or a related field.

• Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)

• At least one-year professional experience in a comparable position or internship

• Strong communication skills

• Ability to work in a structured, efficient, and transparent manner according to GIZ standards

• Flexibility and willingness to take on additional administrative tasks when required

• Strong problem-solving attitude, with a proactive and service-oriented approach

• Professional fluency in written and spoken English and Arabic, knowledge of German is an asset

How to apply

The following minimum requirements for applications need to be fulfilled:

• Only application documents in English will be accepted. Documents in Arabic cannot be considered during the selection process.

• Mandatory documents are CV and application letter in English stating your qualifications and previous professional experiences.

The deadline for application is 30.06.2026. Only shortlisted candidates will be contacted.

GIZ is committed to diversity and gender balance. It is encouraging persons with disabilities to apply for the position.

Please submit your application to hr.syria@giz.de indicating in the subject line the respective title of the position.